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Faculty-Led Proposal

Developing a study abroad program, short term (2 to 10 weeks) or semester-long, is a lengthy process that involves early discussions as well as timely completion of a detailed proposal form. The general recommendation is to submit the proposal 12 months ahead to allow state approval, development, recruitment and student preparation for the program. Discussion with the academic department and college should start beforehand for preapproval of the academic content. All faculty-led programs taught abroad need department and college approval, so it is best to begin discussion there.

Step 1: Department and College Support

Faculty wishing to create such a program should meet with the appropriate academic department head. Colleges may have their own deadline for proposal submission.

Step 2: Creating and Submitting a Proposal

Study abroad college contacts and the Study Abroad Programs Office staff can guide faculty in the course proposal process. Faculty are encouraged to visit with Marcus King, at ( or 936-261-5452) for assistance and resources.


  • Proposal templates for new and recurring programs:
  • Proposal Deadlines 
    • Spring July 30
    • Maymester/Summer July 30
    • Fall/Wintermester January 31

Step 3: Once a Proposal is Approved by the College

Faculty may start planning programs abroad, working closely with the Study Abroad Programs Office to coordinate logistics, funding, and other administrative processes. Study Abroad Programs Office staff will initiate contact with the faculty once the approved proposal is sent to our office. This office will provide assistance throughout the many phases of development, implementation, and post-program activities as well as in emergency and crisis situations abroad.
There are a variety of avenues through which faculty led study abroad programs can be advertised. Faculty members should follow up with their Study Abroad Liaison to recruit students within a particular college, department, or across campus. Your study abroad liaison will assist with recruitment efforts when applicable. Below are a few ways in which programs can be advertised:
  • Classroom presentations
  • Informational meetings (during the day or after 5:00pm)
  • Email advertisement
    • bulk emails, and interest lists
  • Webpages
    • Study Abroad Programs Office, department/college
  • Resource tables on-campus
    • locations such as the MSC, near the college
  • Chalkboard messages--can be placed in various classrooms in many academic buildings
  • Flyers for departments and message boards
  • Facebook, Twitter, Instagram, and or other social media outlets
  • Brochures for advising offices
  • Study abroad fairs
  • YouTube video


Additional tasks and resources will be provided to you upon your return. Currently, we ask faculty to complete an evaluation of their experience when they return. Students are also asked to evaluate their experience as well. The results of these evaluations are invaluable for making adjustments and improvements to future Faculty Led Programs.
Study Abroad Program Proposal Forms: for faculty interested in teaching Prairie View A&M University courses to students at a location outside of the United States. Left click to open in Explorer or right click and save link as in Chrome or Firefox. Then open from desktop by right clicking and choosing open with adobe reader.