Application Withdrawal Policies
The information below is a general overview of the withdrawal policies for different programs. Please consult the full version in your program application for complete information specific to your program. “Confirming” your participation in a program represents your acknowledgment of financial responsibility. Most withdrawal policies are part of the online program application, however, some programs have their own. Make sure you read your withdrawal policy before confirming your participation.
Please contact your study abroad advisor for specific instructions. If you are withdrawing due to a medical condition, please inform your study abroad advisor immediately. If you provide the proper documentation, a portion of you withdrawal fees and non-recoverable costs may be reimbursable through the CISI insurance plan.
If a study abroad program is canceled due to unforeseen circumstances (i.e. natural disasters, war or civil unrest, posting of U.S. State Department Travel Warning against travel, or pandemic disease outbreaks), all efforts will be made to retrieve any funds already expended on a student's behalf.
All students on study abroad programs must be in good standing with the university and have at least a 2.0 GPA. If for any reason you do not meet these eligibility requirements before departure, even if you were initially accepted to a program, you may have to withdraw. In such a situation, the withdrawal policy of your program will apply and you will not be eligible for a refund.
The Study Abroad Programs Office has no control over airline payment and refund policies. If a student withdraws from a program after purchasing airfare, the student will need to contact the airline or travel agency directly.
If a student is concerned about his or her ability to participate on the program, it is recommended that the student purchase travel insurance. Such policies range in price. Students can search for additional information about these policies through the internet. Be sure to read travel insurance policies carefully, as not all provide the same benefits or amounts of coverage.
If you withdraw from a program, remember to also withdraw from your classes. The refund of tuition and fees upon withdrawal of a program is made according to Prairie View A&M University refund policies and procedures. If a student withdraws from a study abroad program, the student is responsible for withdrawing from the associated study abroad courses.
Refer to the program provider's withdrawal policy. The student must contact the Study Abroad Programs Office AND the program provider to complete the withdrawal procedures.